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Executive Assistant Global Supply Chain

Executive Assistant Global Supply Chain

  • GE Aviation - 500 jobs

Rivalta di Torino, Piemonte, Italy

Job Description Summary The primary responsibility of this role will be to ensure the smooth and efficient administrative support to a Senior Executive Leader. In this role you will follow an individual work plan, meet day-to-day short-term objectives and resolve issues through immediate action or short-term planning. It is an exciting opportunity for someone who is self-motivated and comfortable using technology and operating at senior levels in an organization.

Job Description Essential Responsibilities

  • Providing administrative and organizational support including but not limited to: prioritize conflicting needs and handle matters expeditiously
  • Proactively engage on and see projects through to successful completion within strict deadlines
  • Plan, schedule, and arrange business meetings and travel itineraries
  • Prepare and reconcile expense accounts
  • Edit presentations, reports, spreadsheets, take meeting minutes, and support business reviews
  • Prepare, evaluate, and edit incoming and outgoing communications for multiple executive
  • Direct business contacts to appropriate managers
  • Coordinate onsite and offsite business meeting and events
  • Manage conference / huddle rooms and common office area
  • Raising and receiving purchases orders
  • Booking travel and managing expenses
  • Diary and meeting management
  • Raising and receiving purchases orders
  • Managing multiple projects and priorities and initiating follow up to ensure timely achievement of commitments
  • Creating presentations for internal use
  • Assist with passport and visa requirements


  • Bachelor's degree
  • Experience supporting executive level leadership
  • Ability to deal with ambiguity and work autonomously
  • Ability to maintain high level of integrity and confidentiality
  • Strong verbal and written communication skills and ability to draft clear and concise communications
  • Strong administrative experience in a corporate environment supporting executives
  • Excellent interpersonal skills, leadership skills and teamwork
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
  • EU Work permit
  • Fluent in English and Italian

Desired Characteristics

  • Ability to prioritize and demonstrate forward thinking
  • Strong organizational skills and exceptional attention to detail and accuracy
  • Ability to prioritize, anticipate needs and solve problems
  • Highly motivated, confident, able to work without direct supervision
  • Ability to perform under pressure and against tight deadlines
  • Superior customer service skills
  • Proactively identifies and removes project obstacles or barriers on behalf of the team
  • Proactively engages with cross-functional teams to resolve issues and design solutions using critical thinking and analytical skills and best practices
  • Influences and energizes others toward the common vision and goal. Maintains excitement for a process and drives to new directions of meeting the goal in the face of unfavorable odds and setbacks
  • Understand key cross-functional concepts that impact the organization; is aware of business priorities and organizational dynamics
  • Applies policies, procedures and precedent to make timely, routine decisions of limited, clear choice
  • Reacts open-mindedly to new perspectives or ideas. Considers different or unusual solutions when appropriate
Avio Aero is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age or disability. We are not all the same. Just Be yourself @ Avio Aero

Additional Information

Relocation Assistance Provided: No

Full time

Posted 4 May 2022

Closes 2 Jun 2022

Ref: R3631529

This job was posted to: Freight

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