In-Direct Procurement Specialist

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SR Technics - 50 jobs

Malta

In-Direct Procurement Specialist
The In-direct Procurement Specialist is responsible for creating and processing purchase orders for standard and centralized purchases and for vendor communication to resolve discrepancies. S/he will also perform regular tasks required by the system to achieve on-time invoices posting and regular payment. As the Procurement Officer in the organizational unit p2p (FRSP), you procure materials and services from a portfolio of suppliers in accordance with existing contracts, in compliance with the procurement policy, customer-, technical-, legal requirements at economical favorable terms and conditions and within the required quality standards.
Your tasks

Create purchase orders (POs) for standard purchases (no vendor selection), create PO for e-catalogue when applicable and all other purchases where sourcing is at a place and centralized and in co-operation with indirect procurement category manager;
Send PO to the supplier and correspondence with the supplier in order to achieve a clear understanding between parties involved in the process;
Manage POs - i.e. PO creation, make necessary justification where necessary and where applicable in order to achieve 2/3W match, follow DoA rules, WI's and procurement policy;
Make sure that PO acknowledgement complies with PO requirements prior to invoice issuance (correct PO data, VAT / price / QTY / and in case of misalignment contact the vendor);
Contact supplier in case of difference and when data mismatch requires the issuance of additional documentation (invoices or CN's), or make necessary justifications on the PO according to relevant WI's;
Perform necessary approvals of the invoice in very urgent cases without adjusting PO and according to urgent business requirements;
Contact category manager responsible for the strategic procurement in case clarification and support are needed;
Perform necessary activities regarding checking that goods and services are received in quantity and quality requested and contact the logistics department or business in case of necessary approval and clarifications;
Make approval of service confirmation in the system upon receiving confirmation from the business in case of a 2-way match;
Correspond / reply to the task required by the AP department during the process of posting in order to solve the mismatch between invoice and PO;
Maintain good relationship with all vendors within the given scope of work in collaboration all the time with category managers;
Maintain the list of all open and closed POs with the corresponding PR's in the P2P folder and SAP;
Prepare necessary documentation and reporting on the internal control and management request.

Your profile

High education in Finance or Economics is preferred;
1+ year in procure to pay or procurement;
1+ year of experience in Finance / Accounting would be desired;
MS Office skills - advanced Excel skills;
Knowledge of SAP (FI and MM modules);
Good command of English;
Strong communication and interpersonal skills;
Analytical personality with attention to detail;
A service-oriented person able to work under pressure and meet deadlines;
Team player.

Your chance
We offer you an attractive position in a global and dynamic company in the aircraft maintenance business.

SR Technics is one of the world's leading providers of technical solutions to airlines. Through our integrated service solutions we make sure our customer airlines have airworthy aircraft ready and available to fly. To and from any destination. Around the clock, around the globe.

Contact:
Maria Tanti

Pay: N/A
Hours: Full time
Type: Contract
Rating: N/A
Licence: N/A